When it comes time to vote on important issues, it’s vital that board members be capable of participating regardless of whether they’re physically present. Online voting is becoming more popular with boards. However, in order to be successful you need to have the appropriate procedures and rules in place for electronic meetings and remote voting.
The traditional voting procedure involves holding hands, or saying ”yes” or ”no”, in person at a conference or via videoconference or phone. Many companies use board management software in order to simplify electronic voting and ensure security. However, voting via email can be unsecure, and it may be difficult to ensure that your board members respond to the vote request within the stipulated time.
To allow your board members to take part in your vote remotely they must be able do it at a time that doesn’t interfere with their other obligations and obligations. You can also allow your board members to use their personal devices to vote in the event that you have the proper technology in place.
To ensure that you’re providing your members with a safe and secure environment, you should utilize an online board portal that’s secured to protect sensitive information. Also, you should use an application that allows members to control who is able to see their votes, and who can see the votes of others. This helps reduce the possibility of people outside your organization engaging in inappropriate or malicious behavior.
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