This software, sometimes referred to as meeting portals, or board portals, is designed to facilitate collaboration among directors as well as provide access to digital materials used in meetings. It also helps reduce the cost and hassle of filing and distributing paper documents. Any group that has to communicate regularly and make decisions has to find a way to keep their meetings efficient, secure and efficient regardless of the size of the company.
A well-designed solution for managing boards offers features that allow board members to create and share agendas of meetings, schedule meetings, send reminders and upload meeting documents in one convenient online location. Some solutions support voting and surveys that allow board members to express their opinions regarding resolutions or issues that can affect the organization.
A successful board meeting also includes the preparation and follow-up after meetings. Some of the most effective tools for managing your board include task tracking software, which let you create lists of action items as well as track their progress. You can even assign individuals to specific tasks. This increases accountability and transparency among the board members, as well between the executive team and the board.
The document center is the primary feature in any board management system. It lets board members access all the documents for meetings and messages from other board members as well as the organizational policies and their assigned tasks all in one place. Once a board member is logged into their portal, they will have all the materials they need to conduct their meeting. This can greatly increase efficiency for both boards as well as administrative staff since it eliminates the need for manually sort and distribute meeting materials prior to each meeting and also cuts down on the amount of time spent on administrative tasks following a meeting.
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